Basic Information

Reference Number

0000300512

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P26-049

Title

Grant and Report Writing Services

Source ID

PU.AC.ON.322261.C80817

Agreement Type

Broader Public Sector (BPS)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
The Office of VPRI seeks a qualified, experienced, professional or firm to assist with application preparation and submission and grant reporting. The Proponent should have a comprehensive understanding of all related legislation and experience working with institutions to provide expertise on research best practice and grant writing and reporting.
York is looking to engage one (1) or more Proponents to enable the success of internationally competitive research or technology development grants and government reporting by supporting expert teams of York researchers. The selected Proponent(s) will guide and contribute to the success of government reporting.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
August 29, 2025 at 3:00:00 pm ET (Local Time)

Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:

Qualifications and Experience
Methodology and Timetable/Workplan
References/Past Experience
Sample of Written Work
Acknowledgement – Section 9.0
Pricing Schedule – Section 10.0

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Methodology
Samples; and
Financial Evaluation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service implemented by a tentative date of October 1, 2025

Duration of Agreement:
The term of the Agreement shall be for thirty-six (36) months.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):
Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2025/08/14 03:03:49 PM EDT

Question Acceptance Deadline

2025/08/20 11:59:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/08/29 03:00:00 PM EDT

Contact Information

Carolyn Fasick

416-736-2100 ext. 44626

cfasick@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Samples Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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