This procurement is subject to the Canadian Free Trade Agreement.
No totals required.
For ease of response an MS document has been posted on the New Brunswick Opportunities Network(NBON)to be filled in and returned with your bid document.
For those companies that receive bid documents from MERX you will need to register on the NBON system at www.gnb.ca/tenders to download the MS document. You are however, cautioned not to make any changes to our wording or your response may be rejected.
Should you have any trouble registering on the system please contact the HELP Line at 1-800-561-1422 in Canada or 506-444-5636 outside Canada.
COURIER AND MESSENGER SERVICES
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Amendment #6*****
Please be advised that this Invitation to Tender has been amended to answer the following potential bidder(s) question(s):
Q1. Could you please provide detailed information regarding the items to be transported?
A1. This information is not available. Items being transported vary between client departments, school districts, and libraries.
Q2. Could you please advise the best time for me to call to obtain complete information?
A2. Any questions for information regarding this Invitation to Tender must be asked through the NBON bid questions email address.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
All other information remains the same.
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Amendment #5*****
Please be advised that this Invitation to Tender has been amended to answer the following potential bidder(s) question(s):
Q1. Could you confirm how frequently service will be required for the islands, Deer Island, Campobello Island, and Grand Manan Island?
A1. Frequency will vary depending on end user needs. There is no determined amount of visits that are made to those locations.
Q2. Additionally, we'd like to know if it would be possible to include ferry fees as part of the charges?
A2. Ferry fees are not included due to the limited number of potential deliveries to those locations. If this fee aligns with the accessorial charges, bidder(s) may include that pricing with the bid submission.
All other information remains the same.
***
*****
Amendment #4*****
Please be advised that this Invitation to Tender has been amended to answer the following potential bidder(s) question(s):
Q1. Scope of Services
The online tender details state that "Contract(s) will be awarded in whole as Courier Services," yet the RFP content references weight increments that resemble Freight LTL pricing. Could you please confirm whether this tender is strictly for courier services or Freight LTL pricing?
A1. The pricing indicated is for courier services to deliver goods within those increments.
Q2. Pricing Model Alignment
Our standard courier pricing is based on Origin and Destination Zone rates for each 1 lb increment, and this is the model we use for all courier services. Can your evaluation process accommodate this zone-based pricing structure?
A2. The evaluation will remain the same.
Q3. Freight LTL Clarification
In the event Freight LTL services are required, could you provide details on the average number of pieces or boxes per pallet shipment?
A3. There is no average of goods being delivered. The quantities vary between end-users Departments, School Districts, and Libraries.
Q4. Standard Terms & Conditions
We operate under our own established Terms and Conditions, which will govern our participation and bid submission. Please confirm if there are any additional conditions or mandatory deviations from your stated requirements that we must address.
A4. The Government Standard Terms and Conditions are to be adhered to by the successful bidder. Deviations from GNB requirements may lead to disqualification or cancellation of the contract.
Q5. Contract Structure & Tax Details
For the purpose of establishing a new agreement, could you please confirm:
1. a) The GST/HST number for invoicing purposes.
1. b) Whether you are seeking:
i. A one-year agreement now, with the potential to negotiate three additional years later, OR
ii. A multi-year agreement (Years 1-4) with provisions for renewal built into the initial contract.
A5. Tax will be added at the time of ordering, receiving and final invoicing for payment. Invoicing numbers varies between clients' departments and districts. The term of this contract will be one (1) year, plus option to renew for three (3) additional one (1) year periods upon mutual agreement of both parties. Option years will be agreed upon in one (1) year increments.
All other information remains the same.
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*****
Amendment #3*****
Please be advised that this Invitation to Tender has been amended to answer the following potential bidder(s) question(s):
Q1. Could you let us know what exactly will be transported? We checked the PDF, but it doesn't clearly outline the size, specifications, or type of items to be shipped, as well as the dispatch and receiving process. If there are any additional documents with more details, please share them.
A1. Items being shipped varies between departments, libraries, and school districts. Items may include, but not limited to, books, mail, office items. Dispatch and receiving process are to be coordinated with the Department, Library, or School that is requesting services. If an online request portal is offered by the service provider, it should be indicated in the bid submission.
All other information remains the same.
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*****
Amendment #2*****
Please be advised that this Invitation to Tender has been amended to
ADD Appendix B.
All other information remains the same
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*****
Amendment #1*****
Please be advised that this Invitation to Tender has been amended to
EXTEND the closing date to
December 18, 2025.
All other information remains the same
***
Strategic Procurement at SNB, on behalf of PNB is tendering for Courier Services for a period of one (1) year with an option to renew for three (3) additional one (1) year periods upon mutual agreement of both parties.
PNB intends to award to the lowest compliant bid(s), based on price and meeting the requirements outlined in the attached tender document.
Contract(s) will be awarded in whole as Courier Services; the Successful Bidder(s) must have the capacity to offer Courier Services as per the requirements to be considered.
* SEE SUMMARY OF TENDER INFORMATION ATTACHED *
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Instructions for Bid Submission
1. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission by Email for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels to avoid duplicate bids.
2. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font) that are not on the bid itself (i.e. in the body of the email or on the fax cover sheet) will NOT be accepted.
3. All bids must be legible, properly completed and contain the proper solicitation number.
4. The proponent is solely responsible for ensuring that the bid submission in its entirety, including all attachments, is received before Closing Date and Time as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt recorded in the NBON system (for e-bids) or the time of receipt in the Province's Electronic Mail System (for fax and email bid submissions).
5. All bids must be stated in Canadian Funds. Sales taxes should not be included in the unit, extended or total prices.
6. All tenders must be DDP (delivery duty paid), per Incoterms 2020 DDP. The seller bears all costs and risks until the goods are delivered to the buyer at the named place of destination, ready for unloading, and cleared for import, including all duties and taxes.
7. This Invitation is being conducted under the provisions of the Procurement Act and Regulation 2014-93 as of the date of the issuance of the Invitation.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
Excluded Jurisdictions
1. In accordance with section 162.1 of Regulation 2014-93 under the Procurement Act, US Bids for this solicitation may be refused at the sole discretion of the Government of New Brunswick. Refused bids will not be returned and there will be no further notification to refused bidders.
2. For the purpose of this section:
2.1 "US Bid" means a bid submission from:
a) a US Entity, or
b) a joint venture, syndicate, partnership or other business combination or cooperative arrangement in combination with a US Entity that is submitted from a Place of Business within the United States of America.
2.2 "US Entity" means
a) a business or professional organization, including without limitation a corporation, partnership, joint venture, professional corporation, limited liability company, sole proprietorship, trust or association or other commercial organization, that is created, established, formed or incorporated in any jurisdiction in the United States of America; and
b) any entity that is owned or controlled by an entity listed in paragraph 2.2(a); and
2.3 "Place of Business" means an establishment where a vendor or manufacturer conducts activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
Tariffs Price Adjustments
Suppliers should prepare bid submissions based on information and costs known at the time of submission. If the price of any goods included within this solicitation is affected by new, previously undisclosed tariffs or duties implemented after the bid submission period has closed, the awarded supplier(s) may request a price increase from the Government of New Brunswick (GNB) to offset the increased costs (a "Tariff Price Adjustment") as outlined in this section.
Before requesting a Tariff Price Adjustment from GNB, suppliers should first seek refund or relief from applicable federal and provincial/territorial government applicable tariff relief programs.
If the supplier is unable to obtain financial relief or support from federal and/or provincial/territorial governments, suppliers may request a Tariff Price Adjustment from GNB for the affected goods, after providing sufficient evidence that financial relief or support was denied.
Suppliers must substantiate any Tariff Price Adjustment request with supporting information and documentation satisfactory to GNB in its sole discretion, including but not limited to: 1) A detailed description of the goods on which a price increase is sought, the associated HS codes, and the applicable tariffs; 2) Detailed breakdown of how tariffs have impacted the supplier's operations and/or supply chain, including raw materials, production, and shipping; 3) A cost comparison before and after
the tariffs, showing how they directly impact the supplier's pricing, and the supplier's plans to mitigate cost pressures; 4) Evidence demonstrating the supplier's inability to source the goods or substitutes from non-US suppliers, or other factors preventing the sourcing of the goods or substitutes from non-US suppliers (e.g., contractual obligations); and 5) Any supportive or corroborative information, such as communications from the supplier's supply chain or logistics partners, which
confirms the impact of tariffs on the supplier's costs.
Requests for Tariff Price Adjustments should be sent to the contact person on the Purchase Order or Contract. Acceptance of any price increase is solely at the Government of New Brunswick's discretion, and subject to any conditions imposed at the time of approval.
All bids will be deemed to have been submitted in contemplation of the above noted potential adjustments to price. By submitting a bid, each supplier acknowledges that the other suppliers who have submitted bids may obtain a Tariff Price Adjustment in accordance with the requirements noted above, and waives any claim, action or proceeding against GNB relating to a Tariff Price Adjustment to any contract arising from this solicitation.
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
The Atlantic Provinces
Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
All discounts quoted will be considered to be without limitations.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
Direct Deposit
The Province of New Brunswick uses Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
Where permissible under the applicable trade agreements and the regulation under the
Procurement Act, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
