Background
Mi’kmaw Cultural Foundation Inc. is seeking quotations from qualified contractors for the supply, delivery, and installation of heat pumps at 1 Washington Drive, in Stephenville. The selected contractor will provide equipment, labour, materials, electrical integration, commissioning, and training. There are currently no existing heating or cooling systems that would need to be removed or integrated, and there is no target completion date. We are open to contractor recommedations based on performance and availability.
Scope of Work
Equipment Supply Contractor must provide and specify:
● High-efficiency heat pump units, likely with 10 to 15 heads (ductless or ducted—proponent to recommend based on site evaluation)
● Minimum recommended specifications: ○ Energy Star certified ○ Cold-climate performance (operation to –25°C or lower) ○ Appropriate BTU rating to heat/cool designated areas
● Outdoor and indoor units
● Line sets, brackets, pads, condensate pumps, etc. Installation Requirements
● Complete installation in accordance with manufacturer specifications and provincial codes.
● Electrical hookup by certified electrician.
● Removal and disposal of any existing equipment (if applicable).
● Testing, balancing, and full commissioning.
● Cleanup and restoration of all work areas.
Warranty Proponents must state:
● Equipment warranty (minimum 5–10 years preferred)
● Labour warranty (minimum 1 year)
Site Visit
A site visit can be arranged upon request. Please contact admin@mikmawcf.ca to schedule.
Contractor Qualifications
Contractors must meet the following:
● Licensed HVAC contractor in Newfoundland & Labrador
● Certified technicians
● Proof of liability insurance (minimum $2M)
● Prior experience installing similar systems
Required Information in Quotation Proposals must include:
1. Company name, contact person, and credentials
2. Description of recommended heat pump model(s) and specifications
3. Full cost breakdown: ○ Equipment ○ Installation labour ○ Electrical work ○ Additional materials ○ HST
4. Project timeline and availability
5. Warranty details
6. Any optional upgrades or alternatives
Evaluation Criteria Quotes will be evaluated based on:
● Total cost
● Equipment quality and efficiency
● Contractor experience and credentials
● Warranty coverage
● Proposed timeline
